WebOffice Document Manager

Document Manager
Share Files Quickly and Securely

The Document Manager allows you
to securely share documents, files and
other content within your company
and with remote workers and business
partners. Your authorized users have
secure access to important files at
any time, from anywhere.
The Document Manager application
runs in the powerful, industry-standard
.NET architecture to optimize
performance and allow for future
enhancements.

The Document Manager alleviates common business frustrations and allows you
to quickly and easily:

Locate the latest version of a file or document
Open a colleague's document for review
Retrieve the electronic version of a file from a branch office or your home
As part of the MyWebOfficeSolution online collaboration suite, the
Document Manager is readily available from anywhere in the world using a
simple web browser.

A Central Repository for All Your Important Files

Web Folders is a quick and easy way of accessing your documents. Upload or
download a complete folder just by dragging them.
and an employee handbook for easy access. Whether you are in the office, on
and an employee handbook for easy access. Whether you are in the office, on
the road, or working at home, you'll always have access to the most up-to-date
information available.
information available.

Organize Your Files by Department, Project, or Category

Create folders and sub-folders to better organize company
documents. Create a folder for each department, project or remote
workgroup for logical, easy access by any authorized user.

Publish Important Documents Company-wide. Post your corporate
policy manual, quarterly forecasts, annual reports, sales presentations,
branding materials, logos and templates so that all employees can stay
well informed.

Access Your Files from a Remote Office. Remote workers or traveling
employees will always have access to the right file and timely information.

Centralize Departmental Documents. Create a Sales Team folder
containing the latest price sheets, electronic marketing and sales
brochures, sales presentations, contracts and order forms.

Drag and Drop Files for Your Project Team. Transfer the latest
project files using the integrated Web Folders drag and drop functionality.
Move a single file or transfer an entire folder structure using familiar
desktop applications such as Windows Explorer. Share files with your
project team quickly and easily, and always stay on track and on schedule.

Familiar Folder Heirarchy	Organize your folders to ensure easy access by authorized users.
Secure Permissions	Decide which individuals or groups have the right to access or edit a documents, sub-folders or folders using our permission system.
Drag and Drop File Transfer	Move files to and from your WebOffice using convenient Web Folder technology. Move a single file or drag an entire folder structure between your desktop and your WebOffice.
Document Check-in / Check-out	Lock files for check-out while editing, and unlock them as they're checked back in, so all members of a project team or department will have the latest version
Integrated Search	Search for a document or file by title or keyword. With Advanced Search, you can also sort by, creation date, author, file size or file type (e.g., *.pdf) or by wildcarded file name so you can immediately access the file you need.
NEW: Full-Text Search Option	If you store a large number of documents on your WebOffice, our powerful new Full-Text Search upgrade will help you pinpoint the information you need in seconds.
Send Link	Notify users immediately when you make changes to a document or upload a new file by sending them an email with a link directly to your document or folder.
Virus Protection	MyWebOfficeSolution uses McAfee NetShield to protect your files from viruses. Virus Scanning is updated regularly and is set to automatically clean or quarantine any infected files that are placed on your WebOffice.
Automatic Backup	MyWebOfficeSolution backs up your files using best practices backup procedures at a secure facility.
No Firewall or VPN Required	Our secure document management solution allows you to share documents and files quickly without the need to purchase, configure or maintain a firewall or VPN.

The Document Manager is part of the MyWebOfficeSolution online
convenient web browser.